Position Title
Program Manager (Regular, Full Time)

Position Objective
This position, under the direction of the Executive Director, manages programs and ensures prescribed activities are carried out in accordance with specific objectives and relevant laws, rules, and policies. Create innovative workforce development programs to meet the needs of job seekers, clients, and employers in the community from concept to completion. Growing the agency by developing plans and assisting in drafting grant proposals. To assist in development, implementation, and evaluation of program services, special projects, and resources. To measure, monitor and report outcomes and agency/program performance. Supports and promotes ethical standards and support of agency diversity goals. Support and maintain an inclusive work environment and the agency equal opportunity and inclusion efforts.

Essential Duties and Responsibilities
All tasks are subject to change as required by the Executive Director and all tasks pertaining to the position may not be listed below.

  • Responsible for planning, developing, writing, and implementing innovative grant programs, preparing budgets, researching funding opportunities, supervising accounting staff, monitor expenditures, identify support, tracking results, and analyzing financial data. Monitor work plans and budgets for programs and report any concerns/recommendations to the Executive Director.
  • Oversee the programs budgets and policies regarding participant involvement, program requirements, and program performance standards, implementing qualify standards in all activities.
  • Maintain budget reports in accounting software including grant budgets, support, and training budgets. Provide reports to staff and training as needed. Widespread knowledge of accounting processes, budget preparation, resource allocation, calculate staff allocations, and identify resource needs.
  • Expand and maintain services by preparing reports, grant proposals, letter to interested parties, financial statements, and other documents, including presentations.
  • Develop Request for Proposals (RFP’s) as needed to implement service strategies. Manage RFP and selection process with the participation of the Workforce Development Board and its Committees. Ensure programs meet or exceed performance standards. Confer and consult with diverse individuals, groups, and committees to determine program needs to plan, implement, and extend organization’s programs and services.
  • Develop comprehensive programs and policy designs that reflect the uses of best practices, through research, client feedback, and industry knowledge. Ensure the integrity of data used for monitoring process, keep the Executive Director informed of upcoming monitoring of programs.
  • Uses human and financial resources to lead program teams in planning and implementing methods and procedures in order to meet or exceed program outcomes and Agency expectations.
  • Coordinates program operation with granting agencies, including Minnesota Department of Employment and Economic Development by writing and modification of plans, grants, and contracts.
  • Develop, negotiate, finalize, monitor, report, and close contracts for existing and new revenue sources. Review budgets and spending patterns. Develop and implement internal systems for coordinating and monitoring program activities and resources.
  • Communicates to Executive Director and boards status of programs through regular, comprehensive reporting, financial statements, and performance assuring that programs under his/her areas of responsibility are operated in accordance with all applicable statutory and program requirements.
  • Provides necessary reporting for all appropriate funding sources and participates in monitoring by funding sources. Act as a resource and provide assistance and regular reports to the Workforce Development Board and its Committees.
  • Prioritize projects based on importance and time needed to ensure deadlines are met.
  • Express thoughts clearly and precisely, both written and oral, about new programs and special projects to all interested parties.
  • Uses knowledge of pertinent laws, rules, guidelines, and best practices for program and personnel supervision.
  • Develops and maintains contact with community agencies and resources and state staff.
  • Involved in the selection, development, and monitoring of staff in order to meet Agency needs.
  • Participate in personal development and agency training that will ensure unknown biases are identified and eliminate the influence of personal biases and values when engaging with diverse groups.

Minimum Qualifications
Bachelor’s degree in business, communications, marketing or public relations is preferred. Two years of grant writing experience in either non-profit and/or government environment. Must have substantial experience with all Microsoft applications including but not limited to Microsoft Word and Microsoft Excel. Must have the ability to communicate effectively in both verbal and oral form. Must have reliable transportation.

Essential Knowledge, Skills and Abilities
Considerable knowledge of clerical procedures, administration and management, computers and electronics, mathematics and budget calculation, current practices and office procedures. Ability to express and communicate effectively, both orally and in written form, including knowledge of the English language such as spelling, grammar, and punctuation. Considerable knowledge of programs and policies in connection with Workforce Innovation and Opportunity Act (WIOA) programs and services, or ability to acquire such knowledge rapidly. Must be skilled in time management, active listening, judgment and decision making, reading, writing, speaking, and critical thinking.

Extent of Supervision or Guidance Provided
This position reports to the Executive Director and supervises 1-2 full-time equivalent employees, which varies and may include temporary and seasonal employees. Policy guidance and direction are provided as well as team direction, employee development plans, and the duties and responsibilities of the position. This person must be able to work independently but in close coordination with other professionals on staff.

Responsibility for Public Contact
This position requires a moderate degree of public contact.

Provides Guidance
Position may require providing guidance to employees, partners and vendors working within a new program.

Work Environment
Involves working in an indoor office setting, may include of site meetings, possibly outside of regular businesses hours.

Based upon qualifications.

How to Apply

Applicants must submit required application, cover letter and resume. Please include salary requirements in the cover letter. The submit-able application can be found on the website – www.careersolutionsjobs.org. Cover letter and resume can be emailed to Kari.Court@csjobs.org.


Position will be posted until Wednesday, September 7, 2022 or until filled. For further information, please contact Kari Court at (320) 380-4938 or via email Kari.Court@csjobs.org.

Career Solutions is an equal opportunity employer. In compliance with the Americans with Disabilities Act, Career Solutions will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. If you need assistance with filling out or obtaining the required application, or if you need the application in an alternative format, please contact Career Solutions at (320)308-5320.

The Career Solutions does not discriminate on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, sexual orientation, disability, or age.